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| BA 470 Administrative (Journeyman) | Jul 1, 2021 | ||
| Baltimore, MD | |||
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Required Skills: Secret • 4+ years of Executive Administrative experience including experience creating relevant administrative communication and documents using Microsoft Word, PowerPoint, and Excel. • Expert level Microsoft PowerPoint skills – can communicate and translate information into presentation slides – any executive level presentation building is a plus, Slide Master expertise is critical • Expert level Microsoft Outlook skills – can maintain email distribution lists on multiple networks, schedule meetings and other events and manage invitation and attendee lists • Expert level Microsoft Excel skills – can create and manipulate spreadsheets and workbooks and create charts, graphs, and pivot tables as required • Experience maintaining unclassified, FOUO, and SECRET level hard copy and electronic files • Ability to effectively work in diverse team environments, produce deliverables with short lead times, work independently with minimal supervision, and maintain confidentiality of information; • Possess strong communication and organizational skills with the ability to multitask and prioritize workloads in a business environment • Ability to exercise independent problem solving and decision making with a high degree of initiative and self- coordination • A demonstrated attention to detail, strong analytical and organization skills • Strong time management skills and flexible work approach to ensure deadlines are always met and expectations are always managed. Desired Skills: • Experience arranging complex travel, meetings, catering, and general office organization • Experience with publication and project-related software to include EndNote, Visio, Access, Visual Basic, and Microsoft Project Provides direct assistance to the chief executive and works independently on special assignments related to corporate affairs. Manages access to the executive, maintains and modifies chief executive schedule. Ensures the executive is made aware of issues that need immediate attention. Handles confidential business matters and maintains smooth operation of office when chief executive is unavailable. Typically responsible for the release of a variety of complex communications that affect the entire organization and designs and maintains procedures that allow appropriate access to confidential information. The selected candidate serves in an executive administrative role to assist the Department of Defense Cyber Crime Center (DC3) Cyber Forensics Lab (CFL) Director, Deputy Director, and Contract Task Lead in the execution of general administrative tasks. The DC3/CFL Executive Administrative Assistant acts as the Point-of-Contact for all CFL internal and external calls and issues, maintains and manages DC3/CFL Director and Deputy Director's calendars and schedules, notifies leadership of any Global Electronic Approval Routing System (GEARS) packets/tasks requiring approval, and works on other tasks as identified and at the request of the Director, Deputy Director, and Contract Task Lead. The selected candidate should be detail-oriented, highly organized, and possesses strong written and verbal communications abilities. Additional duties include maintaining personnel manning reports, office contact lists, supply and asset inventories, and handling logistics and coordination for scheduled and unscheduled events (meetings, training, conferences, etc.). Some specific duties are relevant to working in a secure environment and must be handled in accordance with relevant physical and information security policies, such as emergency action plans, media destruction, clearance passing and badge renewals, visit requests and classified event coordination. This position requires a SECRET security clearance, and only candidates with a current SECRET or Interim SECRET clearances will be considered. Alliant LCAT Description: Possesses and applies expertise on multiple complex work assignments. Assignments may be broad in nature, requiring originality and innovation in determining how to accomplish tasks. Operates with appreciable latitude in developing methodology and presenting solutions to problems. Contributes to deliverables and performance metrics where applicable. Suggested Qualifications: 13 years of professional experience without a degree; or 5 years of professional experience with a Bachelors degree from an accredited college in a related discipline, or equivalent experience/combined education; or 3 years of professional experience with a related Masters degree; or no experience required with a related PhD or JD. Consideration should always be given for the level of specific domain expertise. |
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